Työt rahaksi – invoice without having a company
Work, make money and send invoice without having a company easily, safely and quickly through our service. We take care of the paperwork, taxes and expenses. It is ideal for any field where you sell your skills, competencies and services. There are no fixed costs, you will only pay for the use of the service.
How do I use the service?
Invoicing without having a company is quick and easy.
1. Register for the service.
Registration is free-of-charge and without any obligation. Once you’ve registered, you can start to invoice.
2. Send us an invoice request for your assignment to our email.
3. Once we have received all the necessary details for invoicing, we will send the invoice to your client.
4. When your client settles the bill, we pay your salary no later than the following business day.
Our service fee ranges from 1 to 5 per cent + VAT 24% (min. €20, max. €300 + VAT). It covers all costs related to invoicing and salary payment and provides liability insurance up to €1 000,000. The service fee is fair and equal to everyone, and it is based purely on the amount you charge your client (exclusive of VAT).
The Työt rahaksi service takes care of all compulsory employer and employee contributions and notifications to the relevant parties on your behalf.
I’m not a Finnish citizen. Can I still use the service?
How do I submit a tax card?
The tax card must be sent no later than the date of the salary payment. If a tax card is not delivered before the salary is paid, we will be required to withhold your salary 60% tax.
You get a tax card in MyTax e-service. You can log in with your e-bank codes or mobile certificate. You will only need one tax card for all the pay you receive. You can send the tax card to our e-mail firstname.lastname@example.org or a copy by mail to: MV Factura , Mediapolis, Tohlopinranta 31, 33270 Tampere. You are no longer required to hand the original card to your employer – just a photocopy.
How do I determine how much I should charge for my services?
Start by thinking how much you would like your gross income to be per hour/month. Note that the amount you quote your client, must also cover holiday compensation, insurance, social security contribution and our service fee. Your gross income is about 92 % of the quoted price exclusive of VAT. Use our salary calculator – the most accurate in the market – to see how much you take home after all the compulsory deductions.
What is the quoted price exclusive of VAT?
It is the price of your services before VAT is added. Anyone who sells services is liable to pay VAT. The standard rate of VAT in Finland is 24%. We add the applicable VAT to the invoice on your behalf, so you do not need to worry about it.
Specific services, such as care services and the services of performing artists, are exempt from VAT. No VAT is added to cross-border services. However, you must include the VAT registration number of the recipient of the invoice to enjoy VAT exemption within the EU. For more information about Value added tax, VAT.
How is the service fee percentage determined?
The percentage is calculated from the total amount you charge your client (exclusive of VAT). The minimum charge is always €20 + VAT 24%, the maximum €300 + VAT 24%. You can see both the percentage and the actual amount of our service fee on our salary calculator once you enter the quoted price and your income tax rate.
What if my client doesn’t settle the bill?
We will send your client a reminder and, if necessary, forward the overdue invoice to a debt collection agency. We will never proceed with any debt collection measures unless agreed by you. Debt collection does not cost you anything. Please note that we will initiate debt collection only if the invoice is uncontested, that is, your client is aware of the total amount and has approved your work.
Will I accrue pension when I use your service?
Since 1st of May 2017 all self-employed persons working through invoicing company will be considered as entrepreneurs from the pension insurance point of view. Self-employed persons are transferred to self-employed person pension insurance system (YEL). This means that we will not withhold any pension costs from salaries paid.
YEL insurance must be taken out within six months of the commencement of self-employment. The commencement date of the insurance is the date when your entrepreneurial activites have started. The minimum limit for YEL income in 2018 is 7,656,26 euros. You set the level of your YEL income by yourself. YEL income is not the same as your taxable income from self-employment or the salary you have taken out, but it is good to be near the correct level right from the start of your self-employed activities. If you fall ill or if a child is born into your family, the benefits paid by Kela are also determined according to your YEL income. Your entitlement to unemployment benefits depend on the amount of your earned income.
As a new self-employed you get 22% discount on YEL insurance for the first 4 years.
Can assignments be shared between people?
Yes, people can share assignments. However, each person must be registered with the Työt rahaksi service. You must also let us know in your invoice request how the money is split between people.
Can I deduct expenses?
You can claim certain deductions related to the production of your service, such as mileage and per diem allowance and cost of materials needed for the assignment. Tax-exempt travel expense allowances must be itemized on your invoice. Tax-exempt travel expenses that are not itemized on your invoice are deducted from you salary slip without witholding taxes. These costs are anyway your salary and you must claim deductions for these in your personal taxation.
If you want to claim deductions for material purchases, you must provide us with the relevant receipts. These are deducted from the quoted price before your salary is calculated.
Expenses like telephone bills, computer etc. can not be deducted through our service. You can deduct these in your personal tax declaration as Other expenses for the production of income.
Am I insured against accidents at work?
We have taken out accident insurance for all Työt rahaksi users. It covers accidents that take place at work or on the way to or from work. We also provide liability insurance for up to €1 000,000. If you provide design or consultation services to your clients, you may need professional indemnity insurance. You can let us take one out for you and claim the insurance payment as a tax-deductible expense.
Are there any services or assignments that cannot be invoiced through Työt rahaksi?
The service cannot be used for running online stores or any businesses that require licensing (such as a taxi service).